Inbox Zero

Read­ing Jason Clark’s reflec­tion on his recent hol­i­day hit home with me, in par­tic­u­lar Jason’s thoughts on build­ing a better rela­tion­ship with email. On my recent break in Adelaide, there were sev­eral oppor­tun­it­ies to reflect on just how email-dysfunctional I had become over the past few years. My email inbox had become a hope­less mash of stored facts, missed communiqu?©s, junk, appoint­ments, things to follow up, import­ant bits of research, mem­or­ab­ilia, com­mer­cial trans­ac­tions and other pro­jects in vari­ous states of disarray.

The motiv­a­tion to do some­thing about this mess came from Merlin Mann’s present­a­tion, Inbox Zero. You can see the present­a­tion here and read more about the idea here. This is an imple­ment­a­tion of the Getting Things Done">Get­ting Things Done approach to goal/project/task man­age­ment of incom­ing inform­a­tion. The idea is just to clear your inbox to zero (some­thing that in itself can be quite lib­er­at­ing), but to weight the sig­ni­fic­ance of each incom­ing email and imme­di­ately turn emails into tasks within a follow-up and pro­cess structure.

It’s some­thing I used to be very good at, but for a vari­ety of reas­ons became very, very bad at!

I’m a couple of weeks into this and I’m real­ising just how unfocussed my email usage had become, how much guilt I was car­ry­ing around about not reply­ing to emails or reply­ing poorly and how much time I wasted each day point­lessly “check­ing email. It was har­row­ing going through that seeth­ing mass of elec­tronic detritus. But, I’ve cleared it all and the simple fact is — once you are on top of all incom­ing email it becomes a lot easier to manage your day, to fit requests into your sched­ule and to simply be free to think and create.

Inbox zero — try it.

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